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Corporate Administrative Assistant Lead

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Date: Oct 15, 2021

Location: Spartanburg, SC, US

Company: Milliken and Company

Headquartered in Spartanburg, South Carolina, Milliken & Company is a global, innovative, industrial diversified manufacturing company that has been exploring, discovering, and creating ways to enhance people’s lives since 1865. With expertise across a breadth of disciplines including specialty chemical, floor covering, and performance materials, the company works around the world every day to add true value to people’s lives, improve health and safety, and help make our world more sustainable. Milliken has long led the way for "knowledge-based" investment, employing over 100 PhDs, and has accumulated over 2,200 U.S. patents – and more than 5,000 patents worldwide. Milliken is widely acknowledged as an international leader in research technology, innovation, and customer service. With over 35 manufacturing facilities located in the U.S., U.K., Belgium, France, China, India, Mexico, and Australia, and other sales and service operations throughout the Americas, Europe and Asia, Milliken's more than 7,000 associates work to deliver innovations that do good for the world, create new experiences, and build for the future.

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POSITION TITLE

Corporate Administrative Assistant Lead

 

COMPANY OVERVIEW

Headquartered in Spartanburg, South Carolina, Milliken is one of the largest privately held textile and chemical manufacturers in the world.  Milliken is widely acknowledged as an international leader in research technology, innovation, and customer service.  Our company strategy is focused on combining textile and chemical technologies in unique ways to serve a vast array of markets.  Milliken’s rich history of technological innovation has resulted in more than 2,000 patents, 33,000 products offered.

 

POSITION OVERVIEW

The following outlines the specific duties, qualifications, and desired skills for the Global Sourcing Administrative Analyst. Responsibilities & duties include advanced knowledge of all systems used to support Sourcing Managers, Sourcing Categories, and Sourcing strategies laid out by VP of Corporate Sourcing. Members must understand the various processes, cross functional roles, and initiatives to support internal customers in the Procure-to-Pay process.

 

JOB RESPONSIBILITIES

  • Responsible for processing requisitions through SAP/Ariba to allow creation of Purchase Orders
    • Changing/Updating/Deleting PO info as needed
    • Coordinate with Sourcing Managers for any open/unknown items
  • Loading & Maintaining PIR’s and Source Lists
  • Loading & Maintaining Catalogs used for Procurement ordering
  • Maintain material prices and know how to implement mass price updates in SAP
  • Monitor MRBR and SAP Workflows and coordinate with Sourcing Managers to clear out of the system
  • Maintain correct supplier information in SAP
    •  Updating vendor info (name, address, contact info, banking, payment terms, etc.)
  • Maintain over $10,000 Approval Number log
    • Assign approval numbers as requested or offer other options if available
  • Understand how Contracts are managed and stored
    • Input and assist in managing contracts through the approval process
  •    Participate in Sourcing and Multi-Functional Projects as required
  • Responsible for answering phones during lunch and replenish paper in printers.
  • Plant visits as needed or requested
  • Assist Sourcing Manager(s)
    • Correspondence, filing, scheduling; reservations, etc.
  • Support business and plant partners in all elements of the Procure to Pay process
  • Process any open claims
  • Process VPAs are required
  • Complete forms and obtain signatures for foreign currency payments through Treasury
  • Assist locations with procurement SAP and Abriba issues
  • Work with Sourcing Mangers on organizing maintaining vendor data base.
  • Assist and monitor EDM (new vendor database) to insure request are moving through the system properly
  • Work directly with vendors and Accounts Payable on vendor PO issues.  

 

QUALIFICATIONS - REQUIRED

  • High School Degree, Associates or Bachelor’s degree strongly desired
  • Effective communication skills - both oral and written
  • Strong interpersonal skills and collaborative work style
  • Ability to prioritize work in a dynamic environment

 

The successful candidate will have strengths in the following:

  • Intermediate to advanced skill in use of computer software programs including SAP, Ariba, Microsoft Word, Excel, Access, Visio, PowerPoint, and Outlook
  • Familiar with basic procurement and quality principles, procedures, and techniques
  • Understanding of PPV, cost savings, terms, discounts, card programs, & strategy deployment

 

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

 

 

Milliken & Company is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with a disability.