Executive Assistant to the CEO & President

POSITION OVERVIEW 

The Executive Assistant to the CEO and President is a highly visible, trusted partner at the center of the organization’s leadership and decision-making. This individual will elevate the effectiveness of the CEO by strategically managing time, priorities, information, and key relationships; anticipating needs and ensuring critical commitments move forward with pace and precision. With broad exposure across the company, the CEO’s Executive Assistant will serve as a key liaison to senior leaders and the company’s Board of Directors, in addition to internal and external stakeholders. This opportunity is ideal for an accomplished professional who brings exceptional judgment, discretion, business acumen, and executive presence—and who is energized by the opportunity to contribute directly to the success of the CEO and the organization. 

JOB RESPONSIBILITIES 

• Maintain a comprehensive understanding of strategic priorities, key relationships, commitments, and evolving business needs.
• Manage a complex, dynamic calendar, across multiple time zones.
• Anticipate the CEO’s needs, identify potential issues early, and proactively recommend solutions that enable efficient decision-making and seamless execution.
• Serve as a primary liaison between the CEO and senior leaders, Board members, employees, customers, business partners, and other internal and external stakeholders, representing the executive office with professionalism and discretion.
• Coordinate executive leadership, Board-related, customer, and external meetings, including scheduling, agendas, pre-reads, presentations, technology, facilities, catering, and other logistics.
• Prepare concise, accurate briefing materials, background summaries, talking points, reports, and decision-ready information to ensure the CEO is fully prepared for meetings, presentations, and external engagements.
• Draft, edit, and manage executive communications, correspondence, presentations, and reports on behalf of the CEO, ensuring consistency of voice, accuracy, confidentiality, and executive-level quality.
• Screen, prioritize, and respond to incoming requests and communications; route matters appropriately and ensure timely, thoughtful follow-through.
• Plan and coordinate complex domestic and international travel, including detailed itineraries, accommodations, ground transportation, meeting logistics, required documentation, and contingency plans.
• Work collaboratively with the internal aviation team to facilitate corporate travel.  
• Prepare and submit accurate expense reports, invoices, and related administrative documentation in a timely manner and in accordance with company policies.
• Maintain highly confidential executive records, files, contact information, and sensitive business materials with exceptional discretion, organization, and attention to detail.
• Partner closely with the executive leadership team, other Executive Assistants, and cross-functional colleagues to strengthen communication, coordinate priorities, and ensure an effective operating rhythm across the organization.
• Support leadership meetings, strategic planning sessions, offsites, shareholder events, and other high-profile engagements from planning through execution and follow-up.  

QUALIFICATIONS - REQUIRED 

• 3+ years of experience supporting a Senior Executive (preferably a CEO) in a complex, diversified company.
• Experience coordinating for, and liaising with, a Board of Directors
• Strong proficiency in Microsoft Office (Outlook, Excel, Word, Teams, PowerPoint) suite
• Impeccable attention to detail
• Strong time management skills and ability to meet deadlines
• High level of integrity and confidentiality
• Ability to work under time pressure and keep composure
• Team player with positive attitude
• Experience working with a global team
• SAP Experience or similar business platform

This position is located at in Spartanburg, SC. Normal work hours are Monday through Friday, 8:00 a.m. – 5:00 p.m. but role will require flexibility. Although eligible for hybrid work, the role’s weekly schedule will be driven by the CEO’s calendar.